eGrove User Guide

Appropriate Use

If properly cited, most items in eGrove can be reproduced, displayed or performed without prior permission or charge for educational or not-for-profit purposes. Some items may be subject to different rights, permissions, and conditions. No items may be sold commercially in any format or medium without formal permission of the copyright holders.

Appropriate Submissions

Submitters will work with UM Libraries to determine the appropriate content for its part of eGrove. Applicable copyright guidelines, supported format types, and the selection of appropriate work are all basic criteria. Bibliographic citations or abstracts alone, without the full paper or additional supporting materials to which they refer, will not be posted. Questions should be directed to eGrove may not be used to store or transmit files containing confidential information, proprietary information of others, or export controlled information.

Items put into eGrove should meet one or more of the following criteria:

  • Meets the research or teaching needs of the University or scholarly community at large
  • Responds to a demand for needed resources
  • Provides expanded access and preservation for fragile or valuable legacy items and collections
  • Extends the University’s multidisciplinary scope
  • Reflects activities or interests of the University community

While content need not be authored by UM faculty, staff, or students for inclusion in eGrove, its creation should have some UM affiliation. Examples might be a paper from a conference sponsored by a participating unit, which included both UM-affiliated and other authors; a report collaboratively produced by UM-affiliated and other authors; or other materials that a sponsoring UM unit decides is appropriate for inclusion in eGrove.

Peer-Reviewed Series and Journals

eGrove can support publication of peer-reviewed series and journals. Units interested in starting a peer-reviewed series or journal or migrating an existing one to eGrove should contact UM Libraries can help you decide whether this is the right forum for your scholarship.

Conferences and Symposia

eGrove can support managing and publishing conference and symposia proceedings. Additionally, supplemental materials such as images, recordings, and ephemera can be added after the event has ended. Please contact us at for details.

Author Agreements and Copyright

Unless otherwise noted, documents posted on eGrove are the property of their respective authors, or the University of Mississippi. Authors who deposit material in eGrove agree to the following:

I hold the copyright to this document, or have been authorized by the copyright holder(s) to upload it for distribution, and agree to permit this document to be posted in [Name of eGrove Collection], and made available to the public in any format in perpetuity. I warrant that the posting of the work does not infringe any copyright, nor violate any proprietary rights, nor contain any libelous matter, nor invade the privacy of any person or third party, nor otherwise violate University policies.

All permission requests should be directed to the individual authors or the stated holders of copyright, if other than the University of Mississippi.

For more information about copyright, please refer to eGrove copyright guidelines for authors.

The sections on Academic Departments and Research Centers, Individual Faculty, Staff, Researchers, and Administrators, Graduate Students, and Undergraduate Students cover topics specific to one's university affiliation, including what kind of content can be submitted and any special considerations that need to be taken when submitting and publishing research.