Yes, scanning printed pages is a great way to create PDF files for inclusion in the repository. However, all PDFs must be scanned using OCR (Optical Character Recognition) in order to meet legal accessibility standards.
OCR scans require careful proofreading and lose the original formatting of the documents. Non-OCR’d image scans cannot be searched by engines like Google and cannot be read by screen readers. The best solution takes advantage of both of these methods, and many software applications (e.g. Adobe Acrobat, Abbyy Fine Reader) allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. For more information, please refer to the materials on the University's Accessibility Solutions page.
When copying abstracts from a word processing file or a PDF file, and pasting into the submission form, you are taking text from an environment that supports fonts and text style changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.
If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.
The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):
|<p> - paragraph|
|<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>
This is the first paragraph.
This is the second paragraph.
|<br /> - line break|
|<p>This is a line of text with a linebreak here. <br /> This is text after</p>||
This is a line of text with a linebreak here.
|<strong> - strong/bold|
|<em> - italics/emphasis|
|<sub> - subscript|
|Text with <sub>subscript</sub>||
Text with subscript
|<sup> - superscript|
|Text with <sup>superscript</sup>||
Text with superscript
The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map (Programs > Accessories > System Tools > Character Map) to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).
Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system.
Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.
Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.
To revise a submission that has been posted to the repository, contact email@example.com with the new version.
For individuals with an eGrove account: if the submission has been submitted, but not yet posted, you may revise it via your My Account page:
Combine all the sections together as one Microsoft Word file or PDF and submit that.
To make one PDF file from multiple files, open the first PDF, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.
If one large PDF file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as Associated Files. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see below.
It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you are welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO.
Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.
Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator (firstname.lastname@example.org) to request this change.