EBSCONet -- Database of prices and format options maintained by our agent EBSCO. We rely on basic license information from this database to determine if an ejournal will IP authenticate and give perpetual access.
Intota -- The eKnowledgebase of titles and access dates behind the content discoverable in Summon, the titles in the Journal A-to-Z, and the connections made in 360Link.
Jan. -- edit print check-in cards for canceled and new online only titles; begin process of uploading ejournal costs into Intota
Feb. -- begin gathering last print issues of canceled and new online only titles; begin gathering usage information from publisher platforms not already automated
Mar. – begin removing boxes of canceled and online titles from Baxter Room; begin checking online access for subscription ejournals
Apr. – Library Journal Price Survey is published; update pricing projection for next fiscal year; check for print subscriptions that have online options
May -- check for unpaid subscriptions; receive funding numbers from Provost’s Office
June -- receive next year's renewal list from agent; begin tracking subscription changes we already know we want
July – fiscal close and rollover; review rollover report for extraordinary subscription price changes; request and pay single-line, deposit invoice from agent
Aug. – collate subscription changes from subject specialists; enter subscription changes at agent by SEPT. 1; update renewal workbook for current fiscal year and update current subscription projection; check again for last issues of canceled or online only titles to be bound or removed from Baxter Room
Sept. -- publicize changes to subscriptions
Oct. -- reconcile Elsevier and other publisher group invoices
Nov. – large renewal invoices arrive from agent; double-check for cancelations and format changes
Dec. – confirm actual paid amounts in current fiscal year on renewal workbook; make preliminary projection for next fiscal year
Technical details we check when setting up a new ejournal
