Online Payments My Library Account
About the Libraries Greetings Calendar & Hours Faculty & Staff Directory Exhibits Ole Miss News Visitor Information Gifts & Donations Policies Library Maps
Database A-Z Journals Catalog Research Guides AICPA eGrove Archives & Special Collections Government Documents Digital Collections
Circulation & Access Interlibrary Loan Research & Instruction Reserves Scholar Support and Data Services Archives Reference Services Distance Services Private Study Carrels
Print, Copy, Scan IDEAlab 3D Printing Poster Printing Studio ONE Audio/Visual Equipment Loans
Ask A Librarian Request A Research Consultation Using Electronic Resources Archives Help Accessibility
 
Skip to Main Content

HST 550: Graduate Historical Methods: Archives

This course guide supports Dr. Emily Fransee 's HST 550: Graduate Historical Methods for Fall 2024.

University of Mississippi Contact Information

Archives and Special Collections
J.D. Williams Library
P.O. Box 1848
University MS, 38655


Phone: (662) 915-1595
Email: archivesdept@olemiss.edu

 

For This Class, Your Archivist Contact Is

Dr. Leigh McWhite (Political Papers Archivist & Associate Professor)

Email:  slmcwhit@olemiss.edu

Discovery Tools in Archives

  • Finding Aids
  • Subject Guides
  • Digital Collections
  • Catalog (for publications)

What to Take with You to an Archives

  • Photo ID
  • Mechanical pencils
  • Paper
  • Battery chargers and cords if planning to take a laptop or other equipment requiring power -- electrical outlets may be limited or unavailable to researchers
  • Coins or one dollar bills for photocopies
  • Sweater or sweatshirt as many archives try to maintain a cool environment
  • Prioritized list of all collection material you intend to review

Locating Relevant Collections

  • Google search (see side bar for tips)
  • Archive Grid 
  • Worldcat
  • Digital Libraries and Archives Listing
  • SNAC Social Networks and Archival Context
  • ArchiveFinder (a subscription database)
  • Regional and state-level databases focused on archives
  • Identify archives in a significant locale for your subject and examine their holdings via their website
  • Footnotes in secondary sources
  • Ask a specialist scholar in field for suggestions
  • Ask your local archivist for assistance
  • Be aware of the different types of archives:  religious, business, university, and government

Locating Material within the University of Mississippi's Archives & Special Collections

If you are looking for primary sources, consider conducting the following searches to locate potentially useful material among the collections of the Archives & Special Collections:

  • Go to the Subject Guides page for a list of all subject guides.  Focusing on a specific theme, subject guides provide brief descriptions and links to related collections and other material.
  • Go the Archives & Special Collection:  Finding Aids and enter your keyword terms in the search box in the left side bar.  This method will search across all the finding aids available online.
  • Conduct a library catalog advanced keyword search.  Limit the "Location" to "Special Collections."  Consider using the "Within" box to refine your search by years.  Archives often have primary source (as well as secondary source) published material cataloged separate from manuscript collections.
  • Check out the Archives & Special Collections:  Digital Collections page on eGROVE.    Use the search bar on the left side of the page to search keywords across all the digital collections, or browse through collections by clicking on their links.
  • Ask an Archivist for assistance!!!

How to Prepare for an Archives Visit: Making the Most of Your Time, Money, and Effort

  • What are the rules?
  • What days and hours are the archives open?  Check for holidays during intended visits when the archives might be closed.
  • What are the policies on duplication?  What are the costs?
  • Do I need to request collections or boxes in advance?
  • Where do I park and are there fees?
  • Does your institution offer research travel grants?
  • What else on my topic is available?  Provide a brief paragraph or two outlining the scope of your research subject.
  • Consider the amount of time you have to spend at that archive and prioritize one’s research before arrival.  Examine finding aids carefully.  Make a list of collections, boxes, folders, (even items, if possible).  Bookmark or keep track of links to relevant finding aids and other resources that you intend to use in case there is confusion about your request.

Citing Archival Material

Citing collection material requires you to gather a different set of information about your source than what is required for publications.  While researching, keep track of the location of material from which you take notes or make copies.  The following information is essential and should be formatted according to your chosen style manual:

  • Title or brief description of item
  • Name of collection
  • Box number and folder number/name (or unique identifier if consulting a digital collection)
  • Name of archival repository
  • Name of institution