Withdrawing: Coordination
Best Practices for Changing Item Locations or Withdrawing Physical Volumes
Situation: Liaisons “weeding” individual titles in stacks, one title at a time
Contact: Celest Parker
Information needed: Fill out the provided slip for each volume (or shelf of volumes) detailing what is being withdrawn (ie. call number range) and who authorizes the withdrawal
Process: Place selected volumes on shelves in Technical Services labeled “WITHDRAW” and leave authorization slip tucked into books.
Item 948 code: TSWithdrawnPer[initials]
Situation: Mass weeding from previously developed list
Contact: Christina Torbert
Information needed:
- Who is directing the withdrawal project?
- What criteria were used to develop the pull list?
- Who will take care of disposing of the physical pieces?
Process:
- Do not mix items from different projects in the III list files.
- Create or request a list file in III. If you want TS to create the review file, please estimate how many items will be handled.
- Using station scanner or MobileWorklists, scan each item into the review file (step-by-step instructions to be linked here). From experience with the Inventory project, scanning every volume is highly recommended.
- Notify Christina when review file is full or project is complete.
- Provide Christina with a copy of the list used to pull items.
- Begin disposal process
Item 948 code: TS creates code to describe project. Use same name as in list.
Situation: Large block of material is changing location
Contact: Christina Torbert
Information needed:
- Who is directing the transfer project?
- What changes need to be made to the items?
- Who will take care of moving the physical pieces?
- Will the pieces spend time in TS before final shelving?
Process:
- Do not mix items from different projects in the lists or in the containers/carts.
- Create or request a list file in III. If you want TS to create the review file, please estimate how many items will be handled.
- Using station scanner or MobileWorklists, scan each item into the review file (step-by-step instructions here). From experience with the Inventory project, scanning every volume is highly recommended.
- Notify Christina when review file is full or project is complete.
- If possible, provide Christina with a list of the titles (or other criteria) being moved.
- If volumes are temporarily stored in Tech Services, please label each cart or container with description of project and person to contact with questions.
Item 948 code: TS creates code to describe project. Use same name as in list.
accepted by Managers Feb 2020, updated by Managers June 2021
