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Open Access: Public Access Policies

Public Access Policies

The Department of Energy defines public access: 

"Public Access refers to the U.S. Federal initiative to ensure access to federally funded research results. A high-level goal of public access is to advance science and technological innovation by sharing research results."

Most Federal agencies now require funded researchers to make their final version manuscripts publicly available. The who, what, when, and how for the largest funding agencies is outlined below. If you do not see your funding agency or still have more questions the Libraries can help. You can contact your liaison or Adam Clemons for more help. 

National Institutes of Health

The NIH Public Access Policy applies to:

"..all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine's PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication.."

Funded by the NIH means:

Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or;
Any direct funding from an NIH contract signed on or after April 7, 2008

The specifics on how to submit are available on the NIH Public Access Policy's Submission Methods page. 

The Libraries can help through the entire process. Just e-mail Adam Clemons for details. 


National Science Foundation

The NSF Public Access Policy requires that:

"...either the version of record or the final accepted manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings or deposited in a public access compliant repository designated by NSF (the NSF Public Access Repository; NSF-PAR); be available for download, reading and analysis free of charge no later than 12 months after initial publication; possess a minimum set of machine-readable metadata elements in a metadata record to be made available free of charge upon initial publication; be managed to ensure long-term preservation; and be reported in annual and final reports during the period of the award with a persistent identifier that provides links to the full text of the publication as well as other metadata elements." 

This NSF requirement applies to new awards resulting from proposals submitted, or due, on or after the effective date of the Proposal & Award Policies & Procedures Guide (PAPPG) issued on January 25, 2016.

Details on submitting to NSF-PAR including a step-by-step guide are available from the NSF Public Access Policy Guide

The Libraries can help through the entire process. Just e-mail Adam Clemons for details.

Department of Energy

The DOE Public Access Plan requires:

"Researchers with a grant from DOE (a DOE Financial Assistance Recipient) are to submit their journal article accepted manuscript through E-Link. Through E-Link, they will submit metadata/citation information for the journal article as well as either an upload of the accepted manuscript or a link to the manuscript in their institutional or subject repository. If they have the DOI (digital object identifier) for the journal article, much of the metadata can be populated automatically for them."

Details on submitting through E-Link are available from the DOE and provide step-by-step instruction.

The DOE allows researchers to submit to an institutional repository and share the repository link. The University of Mississippi has a new institutional repository, eGrove. For help with submitting to eGrove you can contact Michelle Emanuel or Adam Clemons.

The Libraries can help through the entire process. Just e-mail Adam Clemons for details.

National Aeronautics and Space Administration

The Public Access to Results of NASA-Funded Research Imitative states: 

"The scope of applicability of this plan includes all peer-reviewed scientific research publications authored or co-authored by investigators funded for this research by NASA appropriated funds." 

NASA has partnered with the NIH to utilize the NIH Manuscript Submission (NIHMS) system. Step-by-step instruction on using NIHMS are available from NASA. One important difference from NIH grantees is the need for an ORCID ID for log-in and submission. 

The Libraries can help through the entire process including getting an ORCID ID. Just e-mail Adam Clemons for details.

National Oceanic and Atmospheric Administration

The NOAA Public Access Policy for Scholarly Publications requires:

"All NOAA authors and submit their publications no later than one year after publication to the repository according to the NOAA Public Access Policy for Scholarly Publications (Public Access Policy). Some NOAA offices are submitting on behalf of authors, please check with your program manager or supervisor to see if this situation applies to you. Please note, it is the responsibility of the author to ensure their publication is submitted to the NOAA IR.

NOAA defines authored/funded journal articles as:

"Any peer-reviewed journal article with one or more authors employed by or who have received funding from NOAA must be submitted to the NOAA IR. All submission should be published AFTER October 1, 2015. Journal articles that are submitted must be manuscripts with the final edits, but before the publishers formatting (e.g., pagination, logos, etc.)has been added. These files will be made available 12 months after their publication date. Open Access articles will be accepted in their final published form."

Submission details are available on the FAQs page of the NOAA Institutional Repository

The full NOAA Public Access Policy for Scholarly Publications is also available through the Repository. 

The Libraries can help through the entire process. Just e-mail Adam Clemons for details.