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Interlibrary Loan: Interlibrary Loan Policy


Borrowing for Users

To provide members of the University community with research materials not owned by libraries on this campus.
Eligible Users
Interlibrary loan service is available to faculty, staff, graduate students, and undergraduate students under the guidance of a faculty member.

How to Register

  • Log onto ILLiad with your WebID and password
  • The first time you log on you will be instructed to create a user account. Read the ILLiad agreement carefully, and create your account.

How to Manage Your ILLiad Account

  • Log on to your ILLiad account. The first page you will see is the Main Menu. From the Main Menu you can manage your ILLiad account.
  • View/Modify Outstanding Requests lets you review requests you have submitted that have not been received (in Request Sent status), or are ready to be picked up (in Customer Notified via E-Mail status).
  • View/Download Electronically Received Articles lets you access your articles, if you have said “Yes” to electronic delivery when you registered.
  • View/Renew Checked Out Items lets you see a list of loans that you have, check due dates, and request renewals.
  • View Request History lets you see a list of items you have obtained through ILL in the past.
  • View/Resubmit Canceled Requests lets you see requests which have been canceled because they could not be obtained at the time of original submission. They may be edited and resubmitted from this screen.
  • Review Notifications
  • Review Personal Information gives you the opportunity to make changes in your address or other contact information.


Special Services Available Through ILL

  • ASERL: Our Library belongs to this regional consortium along with the Universities of Tennessee, Kentucky, South Carolina, Alabama, Tulane, Vanderbilt, Auburn, and several other southeastern libraries. ASERL libraries expedite ILL delivery to one another; books may be received in 2-3 days and articles within 1-2 days. 


Loans, Renewals, Overdues and Returns

  • Time: Allow 1-2 weeks for delivery of ILL materials, although items from Kudzu libraries will arrive faster. Allow extra time for dissertations, since there is generally only one circulating copy available.
  • Loan periods: Determined by each lending library; generally 3-5 weeks.
  • Renewals: If allowed by the lender, should be requested through your ILLiad account a few days before the book is due. You will be given a temporary new due date. Then wait a couple of days for the lender to reply, and check in ILLiad to find the final new due date.
  • Overdues: Notices are sent by e-mail several times a week. The first notice is a reminder sent shortly before the book is due; the third notice blocks you from using ILL until the overdue material is returned.
  • Returning ILL materials: All Interlibrary Loan materials should be returned to the West Circulation Desk. Do not place ILL materials in the book drops.




Document Delivery


Document Delivery for Faculty, Staff, and Graduate Students


The J.D. Williams Library offers faculty, staff and graduate students free desktop document delivery of articles from our local collections.

When you need an article from a journal or book which is owned by the library only in print or microform, we will scan the article and deliver it to you electronically through your ILLiad account. To request articles, log in to your ILLiad account and click the "Request Document Delivery" button on your ILLiad Main Menu. 

If you have not yet set up an ILLiad account for ILL, please go to the logon form below and fill in the requested information. More information is available on our Borrowing for Users tab.

If your have any questions, please contact Judy Greenwood in the main library or Debi McCain in the Science Library.


Document Delivery FAQ


What is it?
A library service set up to provide desktop electronic delivery of articles and book chapters from the libraries printed collections.

Who is eligible?
UM faculty, staff and graduate students (excluding Law and Medical faculty and staff) who have established ILLiad accounts. 

What can be requested?
Articles from journals held by J.D. Williams Library or the Science Library which are in print or microform, as well as book chapters.

What can not be requested?
Articles available online through the Library Catalog, whole books or volumes, printed copies of articles and articles over 30 pages long, any material not related to scholarly research or university business.

How do I submit requests?
Faculty, staff and graduate students have a link on their main ILLiad menu: "Request Document Delivery." Please key or paste the information from your citation into this form, rather than using the Interlibrary Loan link under the "Find It" button in databases.

How long will it take?
We aim for 24-hour turnaround with the exception of weekends and holidays. If the requested material cannot be located in our collection, we will obtain it through Interlibrary Loan.

How much does it cost?
We are providing the service at no charge at this time.




Distance Interlibrary Loan Services


Special Services for Distance Learning/Off Campus Patrons


You are eligible for special services from the University Libraries if you are a currently enrolled UM student, UM staff, or UM faculty NOT ATTENDING CLASSES on the Oxford Campus or residing in Lafayette County. This includes the Tupelo, DeSoto and Booneville programs, Department of Pharmacy Practice, online-only classes/programs, and graduate students who have completed their coursework and moved away from Oxford, but are enrolled for Dissertation hours.

Special Services include: Delivery of loans from the UM Library Collections, or loans received through ILL, via the Office of Outreach Shuttle to Tupelo, DeSoto and Booneville Campuses, or Priority Mail to your home address; Document Delivery (electronic only) of journal articles held in print or microform by the UM Library.

To request an item through Interlibrary Loan, you must first identify yourself to the library's ILLiad system. To do this, you log onto ILLiad using your Web-ID. You will then fill out a registration form using your Web browser. When creating your account, you must choose “Distance Learning Undergraduate Student”, “Distance Learning Graduate Student”, or “Distance Learning Faculty/Staff” as your status. If you would like for loans to be delivered by shuttle, please enter “Desoto Shuttle” or “Tupelo Shuttle” as your home address, AND include a note requesting shuttle deliveries on each Loan Request form.

If you have any questions, or need additional information, please contact the ILL office at 662-915-5867 or, the Distance Learning Librarian, or your Subject Librarian for subject-related information.




Lending for Libraries



This information is for other libraries wishing to obtain loans or copies through Interlibrary Loan from the University of Mississippi Libraries. The UM Law and Medical Libraries have separate interlibrary loan services.


Library Home Page

Holdings in:
OCLC (Symbol: MUM) (Group Affiliations: ILLD , NEPU , UASM , SL#N , SIXX , ASRL , RFBP , GCAL , GCKU)

Office Hours:
7:30 a.m. to 4:30 p.m. Central Time, Monday through Friday

Submitting Requests:
Requests must originate from a borrowing library. Individuals should contact their local library to obtain material from the UM Library. Requests are accepted via OCLC (preferred), Lending Web Page (preferred for non-OCLC libraries), fax, mail, or email. Telephone requests are not accepted.

Loans: $15.00 
For-profit libraries: $25.00
Rush: $5.00 surcharge, plus shipping charges, unless borrowing library provides their FedEx account number.

There is no charge for copies to Mississippi libraries, except For-profit institutions.
For-profit libraries: $25.00
All others: $15.00
Rush: $5.00 surcharge
FEIN: 61-6001159

Shipping methods:
Loans: USPS Media Mail, Priority Mail
Copies: Ariel, Fax, First Class Mail

Payment accepted:
OCLC IFM (preferred), check, IFLA voucher, Online

Circulation Policies:
The loan period is normally six weeks. Renewals are allowed, unless the item is needed locally. Special Collections, Blues, entire volumes or issues of serials, and Reference materials do not circulate.

According to the National Interlibrary Loan Code, all libraries are liable for any damage or lost loans from the point the loan leaves the UM library. Lost books are billed at the replacement cost plus a $25 service fee.

AICPA Library Materials & Services:
Non-AICPA members may obtain loans and copies from the AICPA Library Collection through normal ILL procedures described above. AICPA members should contact the AICPA Library Service for assistance:


Contact Information: J.D. Williams Library

Interlibrary Loan Dept.
J. D. Williams Library
1 Library Loop
University of Mississippi
University, MS 38677
(662) 915-1212
(662) 915-5453
Ariel IP:


Contact Information: Science Library

Interlibrary Loan 
Science Library
1031 Natural Products Center 
University of Mississippi
University, MS 38677
(662) 915-5668
(662) 915-7549
Ariel IP:




Limitations and Loan Periods


Limitations on Loans


The conditions of ILL services are set by national and regional codes as well as by the policies of each lending library. The following types of materials ordinarily cannot be requested for loan:

  • Material not related to scholarly research or instructional programs
  • Textbooks
  • Items on Reserve or in Special Collections in the UM Library
  • Whole issues of serials
  • Rare material
  • Genealogical, heraldic and similar material
  • Newspapers and manuscripts, unless available in microform

Exceptions to this list are occasionally made. Therefore, consult the ILL office about any research material not owned by the library.

No limit has been set on the number of items a patron may borrow. However, borrowers are reminded not to order more than they will be able to use during the allowed loan period. For best service, please submit requests as early in the semester as possible.


Loan Periods


The lending library determines the length of the loan period for books, which is usually between one and four weeks.

Renewals should be requested only in unusual circumstances, and should be requested BEFORE the due date. Many libraries do not allow any renewals, so patrons are urged to plan their research to complete the use of ILL material before the due dates.




Patron Initiated Purchase


The Ordering Department purchases books requested through Interlibrary Loan that meet certain criteria and within a certain price limit. These items are then rush cataloged and placed on hold for users. This on-demand service has been very successful and allows users access to the materials for a longer period of time than typically allowed by Interlibrary Loan requests. 

The option to request an item be purchased will be presented to you when you request and item through Interlibrary Loan.